If retention beyond two years is required, what must be included in the retention authorization request?

• A. A statement of justification
• B. A list of all documents
• C. A new security clearance
• D. A cost justification

Answer: (A)

When retention beyond two years is needed, you must include a statement of justification in the retention authorization request. This requirement exists to clearly explain why keeping the material longer is necessary—whether due to ongoing investigations, legal or administrative needs, or any other compelling reason. The justification prompts a deliberate risk-and-benefit review, helping ensure continued retention is warranted and safeguards remain appropriate.

Other options don’t fit because simply listing all documents isn’t the stated requirement for extending retention, a new security clearance isn’t necessarily needed to retain information longer, and a cost justification isn’t the basis for approving retention beyond the two-year point.